Departments and agencies that will be notified or that can be notified of the substitution of the usual given name by another given name on the act of birth
Agreements with various departments and agencies authorize the Directeur de l'état civil to provide them with the information necessary for the application of the laws and programs they administer. The agreements set forth operating procedures in compliance with the applicable laws, particularly regarding the protection of personal information. Only authorized personnel in the departments and agencies concerned will have access to this information.
Below are the departments and agencies that will automatically be notified of the substitution of the usual given name by another given name on the act of birth on the form Application for the Simplified Forwarding of Information Following a Change to the Act of Birth. This form is attached with the form Application to Substitute the Usual Given Name by Another Given Name on the Act of Birth.
For supplementary information or to correct information submitted, please communicate directly with the department or agency concerned.
Legend : 
Automatically 
According to the response provided on the form
| Department or agency | Reason | Notified of the substitution of the usual given name |
|---|---|---|
| Régie de l'assurance maladie du Québec | The Directeur de l'état civil will forward the Régie de l'assurance maladie du Québec the information required to change the person's name in his or her file in the context of the Health Insurance Plan and, if applicable, the Public Prescription Drug Plan. However, you must still contact the Régie to finalize the update of your file as soon as you are notified that the change has taken effect. To reach the Régie de l'assurance maladie du Québec. |
|
| Retraite Québec - Québec Pension Plan and the Family Allowance measure | The Directeur de l'état civil will forward to Retraite Québec the information required to change the person's name in his or her file, if applicable, in the context of the programs of the Québec Pension Plan and the Family Allowance measure. You will have no other formality to complete with this organization regarding this change. To reach Retraite Québec. | |
| Retraite Québec - Public sector pension plans (RREGOP, PPMP or other) | The Directeur de l'état civil will forward to Retraite Québec the information required to change the person's name in his or her file in the context of public sector pension plans. You will have no other formality to complete with this organization regarding this change. To reach Retraite Québec. |
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| Ministère de l'Emploi et de la Solidarité sociale | The Directeur de l'état civil will forward the Ministère de l'Emploi et de la Solidarité sociale the information required to change the person's name in his or her file in the context of a Social Assistance Program, a social assistance and support program, an employment program, measure or service, a professional qualification program or a file held by the Centre de recouvrement. You will have no other formality to complete with the Ministère with regard to this change. To reach the ministère de l'Emploi et de la Solidarité sociale. |
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| Commission des normes, de l'équité, de la santé et de la sécurité du travail | The Directeur de l'état civil will forward to the Commission des normes, de l'équité, de la santé et de la sécurité du travail the information required to change the person's name in his or her file. You will have no other formality to complete with the Commission with regard to this change. To reach the Commission des normes, de l'équité, de la santé et de la sécurité du travail. |
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| Ministère de la Sécurité publique - Québec Firearms Registration Service (SIAF) | The Directeur de l'état civil will forward to the Ministère de la Sécurité publique the information required to change the person's name in his or her file. You will have no other formality to complete with the Ministère with regard to this change. To reach the Service d'immatriculation des armes à feu du Québec. |
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Reviewed: 2023-06-08
